RV/Carport Rental Information

Reservations for each season’s events will go “live” at 8:00 am on January 2nd of each year.

General Info

• Reserving an RV or Carport space provides you three things:
  1. An assigned, reserved space in the paddock
  2. Electrical power
  3. Carports provide covered workspace with a smooth concrete floor
• All 20A duplex outlets are NEMA 5-15 configuration
• All 30A RV outlets are NEMA TT-30 configuration
• All 50A RV outlets are NEMA 14-50 configuration
• Because we must truck in all of our water, at this time there is no other running water (for filling buckets, RV’s, washing cars, etc) at HPR.  There is a KOA located 20 minutes away in Strasburg where you can fill/dump for a small fee.

Terms

• Overnight use/occupancy must be prearranged and the overnight gate attendant fee paid for either by the host club or any individual RV/Carport space renter.  MOST of the time the weekend host club pays the fee for the gate attendant on Friday and Saturday nights.  Please consult the HPR Event Calendar and/or the event registrar for your event to confirm that overnight use is available on the night you plan to stay.  Nights listed as “Paddock open 24 hours” on the HPR Event Calendar are the only nights where you may stay in the paddock overnight.
  
• Reservations made through our online system for a multi-day event are for the “weekend”.  A “weekend” is defined as from the time the gates open either Thursday afternoon or Friday morning (per the event calendar) until the gates close on Sunday, or the conclusion of that particular event.  The space is yours for that entire weekend, you may come and go as you please but refunds will not be given for partial use.  The “weekend” rental includes use of the space during the lapping days on the Thursday and/or Friday preceding the weekend event.
• Reservations made for a stand alone lapping day (ie, lapping days that do not precede a weekend club event) are for that day only.

Camping without an RV/Carport Reservation

• Free tent camping, car camping, or “dry” RV camping is allowed in the paddock on any nights when the calendar indicates “Paddock Open 24 Hours”.
• If the event calendar does not indicate “Paddock Open 24 Hours” on a particular night then no one will be allowed to stay in the paddock after the gates close.  You are welcome to dry camp on the 1/4 mile entry road outside the gate.
• All paddock space other than reserved RV and Carport spaces are first come, first serve.
• Long rigs should be oriented North-South, the same as the reserved RV/Carport spaces.  Rigs oriented East-West will be told to move if paddock space becomes scarce.
• If you are camped/parked outside of the RV/Carport areas you may not run extension cords across the asphalt to share power.

RV Facilities 1 – 26

• RV spots have electricity ONLY; there are no water or sewer connections.
• Each “single” RV spot measures 22’ x 40’.
• The spots are oriented back-to-back so you may “pull through” and use two spaces (22’ x 80’) for an extra charge.  If your rig is longer than 40’ you must reserve a “pull through”.
• We have (6) spots with 50 amp service (3 “pull through”).  These are spots 21-26.  Each of these spots has access to (1) 50A RV outlet.
• We have (20) spots with 30 amp service (10 “pull through”).  these are spots 1-20.  Each of these spots has access to (1) 30A RV outlet and ½ of a 20A duplex outlet.
• Please refer to the Paddock Map to see how the RV spots are laid out.
• Extension cords may not leave the gravel RV area and go across the asphalt at any time to share power with others.

RV Facilities 27 – 36

• RV spots have electricity ONLY; there are no water or sewer connections.
• Each RV spot measures 20’ x 50’ and are priced as a “single”.
• We have (2) spots with 50 amp service.  These are spots 27 and 36.  Each of these spots has access to (1) 50A RV outlet and ½ of a 20A duplex outlet.
• We have (8) spots with 30 amp service.  These are spots 28-35.  Each of these spots has access to (1) 30A RV outlet and ½ of a 20A duplex outlet.
• Please refer to the Paddock Map to see how the RV spots are laid out.
• Extension cords may not leave the gravel RV area and go across the asphalt at any time to share power with others.

Carport Facilities

• Carport spots have electricity and shade ONLY; there are no water or sewer connections.
• Each shaded carport stall is 15’ wide and 20’ deep with a smooth concrete floor and an 8’ ceiling height.  There are no sidewalls or dividing walls on the carport structure.
• Each carport stall includes a 15’ x 60’ reserved parking area immediately to the north of the stall.  Stalls #1 and #16 have the option of parking on the ends of the carports, allowing parking for rigs longer than 60’.
• Each carport stall includes an RV pedestal that houses (1) 20A duplex receptacle and (1) RV receptacle (either 30A or 50A).
• Please note that the RV pedestal is located approximately 3’ inside the north edge of the stall, please insure your RV has sufficient electrical cord to reach the pedestal once you have backed your rig up to your carport stall.
• There are (2) 50 amp stalls available (#1 and #16).
• There are (14) 30 amp stalls available (#2 – #15).
• Please refer to the Paddock Map to see how the carports are oriented.
• Extension cords may not leave the Carport area and go across the asphalt at any time to share power with others.

Cost

Reservations

• RV and Carport rental fees are paid directly to High Plains Raceway via the third party website MotorsportReg.
• Reservations for single day use will only be available for stand alone events and lapping days.  Meaning, if there is a there is a multi-day event going on you will not be able to reserve a space for only a single day of the event, and reservations for multi-day weekend events include the preceding lapping day(s) per the terms listed above.  If you want to reserve ahead of time you must reserve for the entire event/weekend.
• To reserve a spot please visit the RV/Carport reservations page.
• To MODIFY an existing reservation, log into your MSR account and go to the “event dashboard” for that weekend and you will see the option to update/change your registration.  Check or uncheck the appropriate boxes and then click “preview order” at the bottom of the page.  If there is an additional balance due you can pay that on the next page.

Forgot which space you rented?

• Log into your MSR account and go to the “event dashboard” for the event in question.
• Click on the “Print Receipt” option and a screen will come up with a list of the space(s) you have reserved.

RV / Trailer Storage

• RV’s or trailers may be stored on the property for five days or less (ie, between two consecutive events) for free.
• Storage for six days or more is $200 per month, in increments of one month and a one month minimum.
• Storage fees must be paid in full in advance.

Cancellations/Modifications

• All cancellations or modifications MUST be initiated through the www.MotorsportReg.com website.  Voicemails, emails or other methods of cancellation will not be honored.  To cancel your registration:
  • Log into MotorsportReg.com
  • Click on “Dashboard” in the upper left to see a list of events for which you have registered
  • Find the event you wish to cancel and click on “event dashboard” for that event
  • On the left there is a list of options including “Update/Change Registration” and “Cancel Registration”
• Canceling a registration cancels the ENTIRE registration.  If you reserved multiple RV spots and/or carports, canceling the registration will cancel ALL of them.
• If you only wish to cancel part of your registration, choose the option to update/change your registration.  Check or uncheck the appropriate boxes to add or remove carports or RV spaces and then click “preview order” at the bottom of the page.  If there is an additional balance due you can pay that on the next page.  If there is a refund due, it will be processed after the event has concluded.
• Cancellations/modifications made prior to 11:59 PM of the Friday one week before the reservation will receive a 100% refund.
• Cancellations/modifications made after 11:59 PM of the Friday before the reservation will be refunded if the vacated spot is rented by another customer.  If the vacated spot is not rented, there will be no refund or credit of the rental fee.
• “No shows” will receive no credit or refund of the rental fee.
• All refunds or credits will be processed AFTER the event has concluded, regardless of when the cancellation is done.